Team Certifications
Team Certification & Compliance Management for Field Teams
Track every licence, trade certificate, and compliance document for your entire field team.
Team certification management in Omni Field tracks the licences, trade certificates and compliance documents a field team must hold. The register keeps issue and expiry dates with the document attached, alerts fire at 90, 30 and 7 days, and dispatch rules block assigning a technician whose required certificate has expired.
Sound familiar? You're not alone.
Manually tracking expiry dates for licences and certificates leads to gaps and liability
Automated certification tracking with expiry alerts ensures you always know which certificates are current.
Dispatching technicians with expired certifications creates legal and safety risk
Dispatch prevention rules block assignment of technicians whose required certifications have expired.
Certificate copies are stored on paper or in emails, impossible to find when needed
Digital certificate storage with searchable records and document uploads keeps everything in one place.
No visibility into which technicians are qualified for which types of jobs
Skill and certification matrix shows at a glance who is qualified for each job type, eliminating mismatches.
Certification Register
Maintain a complete digital register of all team certifications, licences, trade qualifications, and compliance documents, with issue and expiry dates.
- Digital certificate storage
- Multi-cert per employee
- Document upload
Expiry Alerts
Automatic alerts notify managers and employees when certifications are approaching expiry: 90, 30, and 7 days before. Never get caught with an expired certificate.
- Configurable alert windows
- Email notifications
- In-app reminders
Dispatch Compliance Rules
Set rules that prevent technicians with expired or missing required certifications from being assigned to jobs that require those qualifications.
- Automatic dispatch blocks
- Job-type requirements
- Override with authorisation
Skills & Certification Matrix
A visual matrix showing every team member's current certifications, skills, and qualification status, making job assignment decisions instant.
- Visual skills matrix
- Certification status overview
- Export for HR
Certification Reports
Generate reports on certification compliance across your entire team. Identify gaps, upcoming renewals, and training needs at a glance.
- Compliance rate reports
- Renewal schedules
- Training need identification
Compensation & Pay Rates
Manage base, overtime, and after-hours pay rates per team member, with full rate history and effective dates for accurate payroll.
- Per-technician pay rates
- Overtime & after-hours rates
- Full rate history
Employment Contract Management
Upload, organise, and track signed employment contracts for every team member: contract type, dates, and signing status all in one place.
- Digital contract storage
- Signing status tracking
- Searchable by team member
Frequently asked questions
Stay compliant. Stay safe. Stay competitive.
Automated certification tracking and dispatch compliance rules protect your business and your customers across every job in Africa.